Office Efficiency

You’d be surprised at how many people come to me because of how disorganized they believe they are. Well, maybe you wouldn’t. Given the interest I thought I’d give the topic some attention. First off, organization doesn’t mean the same to everyone. You have to determine why and to what level you want to be organized.

What for?
Balance Stones
Do you want to be perfectly organized because that’s how your mother was? Do you want the same organization that a colleague has because, after all, if they can do it then it should be a snap for you? Whatever your reason for wanting to get organized it must be your reason. No shoulds!

Strive for excellence, not perfection. This holds true for everything in your life and business.

What level?

There are times that you will want a higher level of organization than at others. Working with your financials and client files, you’ll want to be more organized and deliberate with this information than say, vendor catalogs. For example, client files get ranked an “A”, marketing material get a “B”, and catalogs get a “C”. For those marked with an “A” you will want to create a process by which to deal with these files as befits their importance. Likewise, you’ll want to create processes for “B” and “C” material.

When I say process, I’m not talking about a huge, cumbersome undertaking. Though the more formalized the process, the easier it is to get someone else to do it.

What look?

Now determine how you want the end result to look. This is a critical step, since if you can’t see the result you can’t achieve the result. You’ll want to add a dose of reality to the picture. The picture has to include your personality and ability. Don’t set yourself up for failure by creating something you know doesn’t fit with who you are.

Now you implement. I know, I know, easier said than done. But with the reason, level, and look identified you have tilted the scale in your favor for success. Above all, the organizational process that’s best for you is the one you’re actually going to use.