Organization For The Business Owner

We covered what the attendees wanted to get out of this workshop. It was all about how to keep from being overwhelmed.
There are 4 primary reasons we get overwhelmed:

  • FEAR
  • Don’t know how
  • Don’t want to do it wrong
  • Distractions

FEAR – False Evidence Appearing Real

We talked about how we measure success and that it’s usually from someone else’s measuring stick; a parent, trusted colleague, friend, family. But in order to determine if we’re really successful is to create our own measuring stick, our own definition of success.
Did an exercise that created our own definition of success based on our values of what we wanted in life and business.

Before we started our business we had no business work to do, once we started our business we had more work to do than we could ever hope to accomplish. And that’s what adds to our feeling of being overwhelmed.

The reason we feel that we feel overwhelmed and don’t feel that we accomplish anything is how we schedule our time. We think that if I have 8 hours in a work day I can schedule 8 hours for that day. Nope, it doesn’t work that way. You should be scheduling only 60 -75% of your day and don’t forget to take into account traveling time.

We went over the “Master Task List” and the “Daily To Do List”. One thing about being a business owner is that you have ideas, information to research, marketing material to create and a whole slew of other things. You don’t want anything to fall through the cracks so the “Master Task List” holds everything, I mean everything that you might think, possibly, at some point in time, maybe want to do. That way nothing falls through the cracks it’s all there. But working off the master will cause stress because you see all the things you have to do. That’s why you work off the “Daily To Do List”.

Along with the task lists we discussed the “chunking” technique and how to go about “chunking” down the big tasks and projects.

No matter how organized you are, there will always be those things that come up. You know, the call with a problem, the client that needs help NOW, the vendor that didn’t get the order right, the email about that event, the web contact wanting to discuss your services / products; we need a way to manage those interruptions and distractions. You have tools and utilizing those tools to your benefit is essential. We talked about how to use those tools so you control them not them controlling your time.

We concluded with a couple of success formulas, one to create what you want and one to create a better outcome.